Careers

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Construction Project Administrator

Location: Scotts Valley, CA
Job Type: Full-time

Shaw Built, Inc. is looking for a Construction Project Administrator to join our tight-knit, high-performing team. We are a general construction company based in Santa Cruz, CA, committed to delivering exceptional projects with precision and care.

We’re seeking a highly motivated, detail-oriented, and adaptable individual who LOVES WORKING IN AND AROUND THE construction AND REMODELING BUSINESS. If you're a self-starter who enjoys keeping projects on track and supporting both field and office operations, we want to hear from you!

Key Responsibilities

  • Provide daily administrative support for field operations

  • Set up new projects and maintain accurate documentation

  • Track and monitor project schedules, adjusting as needed based on project inputs

  • Support the billing process and collaborate with the bookkeeper

  • Issue and track subcontracts, purchase orders, and change orders

  • Attend weekly meetings, take notes, and distribute minutes

  • Distribute internal communications to staff

  • Assist with various office and field support tasks as needed

  • Utilize software tools including Buildertrend, Microsoft Office Suite, Google Suite, and Dropbox

Qualifications & Skills

  • Strong problem-solving and organizational skills

  • Excellent written and verbal communication skills, especially when working with carpenters and project managers

  • Ability to multitask and manage multiple projects simultaneously

  • Independent and self-motivated, with a strong work ethic

  • Dependable, adaptable, and eager to take on new responsibilities

  • Ability to maintain confidentiality of financial and employee information

  • Proficient in administrative and clerical tasks, including document management, email correspondence, and data entry

  • Capable of learning quickly, researching issues, and resolving them efficiently

Experience & Education

  • Associate’s Degree or an equivalent combination of education, training, and experience

  • Construction industry experience is required

  • General knowledge of basic accounting principles is a plus

Why Join Shaw Built, Inc.?

  • Competitive salary based on experience

  • in-office work environment

  • Gain hands-on experience in all aspects of construction project administration

  • Be part of a company that values integrity, craftsmanship, and teamwork

Salary RANGE: $62,400 - $72,800 per year based on experience. Shaw Built, Inc. is an equal opportunity employer.